Founded in 2011 and based in Birmingham, Alabama, FreeTextbooks buys & sells with the nation’s largest textbook vendors – Barnes & Noble Education, Chegg, Amazon, and more.
The Administrative Assistant position with work directly with the CEO to coordinate a variety of tasks including invoicing, purchasing, accounts receivable/payable, appointment scheduling, inbox filtering, and more. The ideal candidate has at least 5+ years of administrative work, strong Microsoft Excel skills, and familiarity with Quickbooks and financial statements. If you have a high attention to detail, consistent follow-through, and think on your feet to quickly solve problems, this is a great position for you.
This position is open to remote work.
Essential Job Functions
- Serve as a liaison between the CEO and the operations staff to compile a daily report of tasks
- Coordinate invoicing (both AR & AP) for each client point-of-contact
- Take ownership of daily bookkeeping tasks in Quickbooks to generate a weekly P&L
- Generating a monthly calendar with goals, important dates, shipment deadlines, etc.
- Formatting vendor files in Excel and keeping our administrative systems updated daily
- Purchasing from vendors & coordinating inbound/outbound shipment details with operations
- Flexibility & a desire to learn while wearing many hats
Requirements
- 5+ years experience preferred in a direct administrative role
- Exceptional computer skills, particularly Excel and navigating a variety of email, web & software programs.
- Experience in client/vendor relations and satisfactory communication procedures via email
- A self-learner; someone that enjoys getting enough information and building out systems to streamline processes.
- Empathy for peers and a love of people.
Benefits
- Pay will be determined by experience. This is an hourly, 20-40 hr/week position.
- Optional health & dental insurance via Blue Cross Blue Shield.
- 5 days annually of paid vacation.
- 3 days annually of paid sick time.
- 2 days annually of paid personal time.